Human Resources Services
The LinkUW Human Resources (HR) Operations Team provides various human resources services for academic, administrative, and auxiliary units.
The LinkUW Human Resources (HR) Operations Team provides various human resources services for academic, administrative, and auxiliary units. LinkUW manages a range of responsibilities related to open enrollment as well as ongoing new hire benefits setup, customer service, leave and life event processing, and general administrative support.
Services Provided
| Group | Service | Timeline |
|---|---|---|
| Open Enrollment | Host Group Benefits Sessions | Proactive services |
| Host Open Office Hours | Proactive services | |
| Provide Walk-In Coverage | Proactive service | |
| Send reminder emails, texts, communications about Annual Benefits Enrollment | Proactive service | |
| Host 1:1 Benefit Sessions | 5 business days | |
| Manage off-cycle benefits consultations | 5 business days | |
| New Hire Set-up and Benefit Changes (rolling) | Prepare and send out benefit document information tailored to employees | 5 business days |
| Monitor and follow up with new employees to ensure they do not miss their benefits enrollment opportunity | Proactive service | |
| Sign employees up for Benefits 101 | 3 business days | |
| Provide 1:1 benefits sessions | 5 business days | |
| Retirement Counseling | Hold initial individual retirement counseling meetings | 10 business days |
| Provide leave balances | 10 business days | |
| General Administration | Be available for walk-in office traffic | Proactive service |
| Respond to service requests related to benefits | 1 business day |
The LinkUW Human Resources (HR) Operations Team provides various human resources services for academic, administrative, and auxiliary units. LinkUW performs payroll responsibilities including processing, monitoring, auditing, and report review.
Services Provided
| Group | Service | Timeline |
|---|---|---|
| Time & Absence | Provide time sheet training to new hires | 5 business days |
| Verify schedules have been created | 5 business days | |
| Send time and absence communications (Time entry reminders, absence/no leave taken, academic year pay schedules, lump sum pay schedules, adjusted dates due to holidays, daylight saving and 3rd shift impact to time card, annual banked leave notifications, international students with > 20 hours). | Proactive service | |
| Verify time and absence information is entered correctly | Proactive service | |
| Payroll Validation | Run payroll validation report in Workday | Proactive service |
| Run proration change report in Workday (includes: FTE Changes, New Hires, and Terms) | Proactive service | |
| Validate salary employee payroll | Proactive service | |
| Validate hour employee payroll | Proactive service | |
| Review payroll inactivate report and follow up with supervisor | Proactive service | |
| Check to see if payments pull through to payroll | Proactive service | |
| Audit lump sum requests (review earnings codes, policy, amounts, manager approval is completed within workflow) | Proactive service | |
| Review holiday pay for 3rd shift employees | Proactive service | |
| Process term payouts | Proactive service | |
| Monitor retro pay | Proactive service | |
| Leave Coordination | Process comp time carry-over payouts | Proactive service |
| Notify payroll of employee leave usage in coordination with DDR | Proactive service | |
| Perform ICI consults for leave of absences in coordination with DDR | 3 business days | |
| Payroll Corrections | Process off-cycle paychecks | 3 business days |
The LinkUW Human Resources (HR) Operations Team provides various human resources services for academic, administrative, and auxiliary units. LinkUW performs leave audits.
| Group | Service | Timeline |
|---|---|---|
| Audit Leave | Perform leave audits and reconcile | Proactive service |
| Run the Business Process Transaction Status Report (UW) | Proactive service |