Over time, more academic, administrative, and auxiliary units will join LinkUW and will be implemented in phases. Each phase will include a mix of units. communication will be shared to each unit when their phase is known. When a new phase is being implemented, Transition Team members from each unit will work close with the LinkUW team.
Phase 1 Implementation - December 2025
Units utilizing HR services
- Administration Innovation and Planning (AIP)
- Administrative Transformation Program
- Division of Business Services
- Division of Extension
- Division of Teaching and Learning
- Facilities Planning & Management
- International Division
- Madison Budget Office
- Nelson Institute
- Office of Human Resources
- University Housing
- Vice Chancellor for Finance and Administration
- Wisconsin Public Media
- Workday and Enterprise Solutions Team (WEST) effective 1/1/2026
Units utilizing finance services
- Chazen Museum of Art
- Data, Academic Planning & Institutional Research (DAPIR)
- Division of the Arts
- Division of Teaching & Learning
- Facilities Planning & Management
- Global Health Institute (GHI)
- Graduate School
- Nelson Institute
- Office of the Chancellor
- Office of the Provost
- Office of the Secretary of the Academic Staff
- Office of the Secretary of Faculty
- Office of Strategic Consulting (OSC)
- Office of the Vice Chancellor for Strategic Communications
- Office of the Vice Chancellor for University Relations
- Officer Education
- School of Pharmacy
- University Housing
- University of Wisconsin Press
- Workday and Enterprise Solutions Team (WEST) effective 1/1/2026
Frequently Asked Questions
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As an academic unit, how will our specific needs be met if there are not many people on the LinkUW team who have experience supporting our type of unit?
For Phase One, with implementation in December 2025, LinkUW employees will be participating in onboarding and training starting in November. If we do not have LinkUW employees with academic unit experience, we can train them during this time.
Why is LinkUW being rolled out in phases?
By including a mix of academic, administrative, and auxiliary units in the Phase One pilot, we aim to understand how best to change the way services are provided at UW–Madison, gather feedback throughout the process, and refine our practices and processes to meet unit needs and create smoother transitions during each new phase.
How have Phase One units been engaged in this process?
The LinkUW project team has actively partnered and collaborated with Phase One participating units from the start of the initiative. The project team has taken time to understand each unit’s culture, operations, and needs. For HR and finance, this meant working closely with HR Leads and finance directors to learn about current business processes and how they function. Additionally, an HR Working Group and Finance Design team played a key role in shaping the pilot service catalog and designing processes for LinkUW.
Why should my unit participate?
We expect improved process efficiency and reduced time to complete transactions. By moving operational work to LinkUW, schools, colleges, and divisions will be able to focus more time, effort, and resources on strategic and mission-centered work.
Does a unit have to utilize all services provided by LinkUW?
The goal of this transition is to standardize the service offerings delivered by LinkUW. Units will not be able to pick and choose which services are included/they participate in.
Will LinkUW expand the services it offers?
The project team engaged with Phase One units to determine which services were the right fit for LinkUW. This list is likely to expand as employees within LinkUW gain expertise and additional units join.
How is shared governance being involved in this transition?
The project leaders are committed to providing communicating information and updates shared governance bodies. Additionally, the team is committed to communicating, collaborating, and considering the perspectives of impacted staff members in participating units.