The LinkUW Human Resources (HR) Operations Team provides various human resources services for academic, administrative, and auxiliary units. LinkUW performs payroll responsibilities including processing, monitoring, auditing, and report review.
Starting November 3: Create a request for a human resources transaction by filling out the request form or email LinkUW.
| Payroll Services Provided | ||
| Groups of Services | Services | Services proactively provided or completed within the listed business days below |
| Time & Absence | Provide timesheet training to new hires | 5 business days |
| Verify schedules have been created | 5 business days | |
| Send time and absence communications (Time entry reminders, absence/no leave taken, academic year pay schedules, lump sum pay scheduels, adjusted dates due to holidays, daylight saving and 3rd shift impace to timecard, annual banked leave notifications, international students with > 20 hours). | Proactive service | |
| Verify time and absence information is entered correctly | Proactive service | |
| Payroll Validation | Run payroll validation report in Workday | Proactive service |
| Run proration change report in Workday (includes: FTE Changes, New Hires, and Terms) | Proactive service | |
| Validate salary employee payroll | Proactive service | |
| Validate hour employee payroll | Proactive service | |
| Review payroll inactivate report and follow up with supervisor | Proactive service | |
| Check to see if payments pull through to payroll | Proactive service | |
| Audit lump sum requests (review earnings codes, policy, amounts, manager approval is completed within workflow) | Proactive service | |
| Review holiday pay for 3rd shift employees | Proactive service | |
| Process term payouts | Proactive service | |
| Monitor retro pay | Proactive service | |
| Leave Coordination | Process comp time carry-over payouts | Proactive service |
| Notify payroll of employee leave usage in coordination with DDR | Proactive service | |
| Perform ICI consults for leave of absences in coordination with DDR | 3 business days | |
| Payroll Corrections | Process off-cyle paychecks | 3 business days |