The LinkUW Human Resources (HR) Operations Team provides various human resources services for academic, administrative, and auxiliary units. LinkUW performs payroll responsibilities including processing, monitoring, auditing, and report review.
Starting November 3: Create a request for a human resources transaction by filling out the request form or email LinkUW.
| Payroll Services Provided | |
| Groups of Services | Services |
| Time & Absence | Provide timesheet training to new hires |
| Verify schedules have been created | |
| Send time and absence communications (Time entry reminders, absence/no leave taken, academic year pay schedules, lump sum pay scheduels, adjusted dates due to holidays, daylight saving and 3rd shift impace to timecard, annual banked leave notifications, international students with > 20 hours). | |
| Verify time and absence information is entered correctly | |
| Payroll Validation | Run payroll validation report in Workday |
| Run proration change report in Workday (includes: FTE Changes, New Hires, and Terms) | |
| Validate salary employee payroll | |
| Validate hour employee payroll | |
| Review payroll inactivate report and follow up with supervisor | |
| Check to see if payments pull through to payroll | |
| Audit lump sum requests (review earnings codes, policy, amounts, manager approval is completed within workflow) | |
| Review holiday pay for 3rd shift employees | |
| Review and transfer Faculty, Academic Staff, Limited Title (FASSLI) employees transitioning between appointment and leave accruals and email Universities of Wisconsin Shared Services (UWSS) Service Center (SC) to move leave balances | |
| Process term payouts | |
| Monitor retro pay | |
| Leave Coordination | Process comp time carry-over payouts |
| Notify payroll of employee leave usage in coordination with DDR | |
| Confirm employee with "leave without pay" (LWOP) in coordination with DDR | |
| Payroll Corrections | Process off-cyle paychecks |